Data Management in the Digital Age – How SAP Archiving and Document Access (SAP ADA) Helps Companies Control the Growing Volume of Information?

Introduction

In today's dynamic business environment, where the amount of data generated by companies is growing at a staggering rate, effective information management is becoming a key challenge. Companies must not only efficiently process and analyze data, but also ensure its secure storage and compliance with increasingly stringent legal requirements. It is in this context that SAP Archiving and Document Access - an innovative solution that revolutionizes the approach to data archiving in SAP systems.

Why is data archiving crucial for your company?

Data archiving is not just a matter of order in IT systems. It is a strategic process that directly impacts operational efficiency, data storage costs, and compliance with legal regulations. A properly managed data archive can significantly improve system performance, reduce IT costs, and provide the company with peace of mind regarding regulatory compliance.

What does the implementation process of SAP Archiving and Document Access look like at your company?

Step 1: Needs Analysis and Data Audit

The first step in implementing SAP ADA is a thorough analysis of the company's needs and an audit of existing data. At this stage:

• We will identify the problems. - Are your SAP systems overloaded? Are your data storage costs increasing? Are you having difficulty accessing historical data?
• We will analyze the data structure – Which data is rarely used, and which needs to be available on an ongoing basis? Which data is subject to legal requirements?
• We will define the goals – Do you primarily want to improve system performance, reduce costs, or ensure regulatory compliance?

Step 2: Solution Design

Based on the results of the audit, the project team will develop an SAP ADA implementation strategy.

• We will define the needs – Together, we will determine which data will be archived, whether you need to migrate from another system.
• We will check the need for integration – SAP ADA is flexible and can be integrated with other systems such as CRM, ERP and data warehouses.

Step 3: Test and Configuration

Before the full implementation of SAP ADA, tests are conducted in a test environment.

• We will take care of the installation and configuration of the test environment - So that SAP ADA on the test system meets the needs of production archiving.
• We will test the archiving process - On sample data to make sure the system works as expected.

Step 4: Users Training

Implementation of a new tool requires preparation of the team.

• We will train the administrators - They will learn how to manage the archiving process, monitor the system and respond to potential problems.
• We will train end users - Employees will learn how to use archived data and where to report any problems they encounter.

Step 5: Production Deployment

After successful testing and training, it's time to implement SAP ADA in a production environment.

• We will verify the configuration - To make sure that all the necessary data is correctly migrated and configured.
• We will prepare a backup and contingency plan - A so-called rollback plan in case problems arise after going into production.
• We will monitor the Go-live phase in real time - To respond quickly to any problems that may arise.

Step 6: Post Implementation Support

In the first days or weeks after Go-live, we provide additional technical and functional support to users. This is known as the Hypercare phase, which aims to quickly resolve problems and adapt the system to real needs.

• We will handle incidents - To ensure the continuity of the system.
• We'll gather feedback from users - On system performance and areas for improvement.
• We will prepare the documentation - Technical and usable, updated with experiences from the Go-live phase.

The Go-live phase is the key moment when an SAP Archiving and Document Access implementation moves from the planning stage to actual business use. Proper preparation and management of this phase are critical to the success of the entire project. With our support, your company can take full advantage of the capabilities of SAP ADA, achieving benefits in the areas of efficiency, cost reduction and compliance.