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ROBOTIZATION OF PROCESSESHow SAP DRC and SAP VIM Help You Integrate With National e-Invoicing System
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Introduction to National e-Invoicing System and Integration Challenges
The National e-Invoicing System (KSeF) is a mandatory electronic invoicing system in Poland, which aims to streamline billing processes, eliminate tax fraud and automate document circulation. According to current information from the Ministry of Finance, the KSeF will become mandatory on February 1, 2026.
The implementation of National e-Invoicing System poses a number of technological challenges, including:
- The need to integrate ERP systems with National e-Invoicing System,
- Automation of sending and receiving invoices,
- Handling invoice errors and statuses,
- Ensuring compliance with regulatory requirements.
In this context SAP Document and Reporting Compliance (SAP DRC). i SAP Vendor Invoice Management (SAP VIM). are key tools that facilitate integration with KSeF and optimization of invoicing processes.
SAP DRC - the Key to National e-Invoicing System Compliance
What is SAP DRC?
SAP Document and Reporting Compliance (SAP DRC). is an SAP solution that enables automatic generation, transmission and monitoring of electronic documents as required by local tax regulations. SAP DRC supports e-invoice reporting across countries, making it an ideal tool for integration with KSeF.
How Does SAP DRC Support National e-Invoicing System?
- Automatic generation of e-Invoices - SAP DRC allows you to create invoices in KSeF-compliant XML format without manual conversion.
- Secure transmission to National e-Invoicing System - The system automatically sends invoices to KSeF, eliminating errors and minimizing the risk of delays.
- Status and error handling - SAP DRC monitors uploaded invoices and receives statuses back from National e-Invoicing System, allowing any errors to be quickly detected and corrected.
- Compliance - With regular updates, SAP DRC ensures compliance with Polish and international e-invoicing regulations.
SAP VIM - Optimization of the Invoice Workflow Process
What is SAP VIM?
SAP Vendor Invoice Management (SAP VIM). is a tool for automating processes related to handling purchase invoices (AP - Accounts Payable). SAP VIM supports companies in scanning, recognizing, approving and archiving invoices, which significantly improves workflow and reduces errors.
How Does SAP VIM Support Integration with National e-Invoicing System?
- Automatic processing of purchase invoices - SAP VIM automatically downloads purchase invoices from National e-Invoicing System and integrates them into the ERP system.
- Content recognition and data verification - The tool analyzes the received invoices, checking the correctness of the data, which eliminates the risk of accounting errors.
- Workflow of invoice approval - SAP VIM allows you to automatically route invoices to the appropriate people in your organization for approval.
- Archiving and auditing - Invoices are stored in accordance with legal requirements, which facilitates their audit and subsequent settlement.
Task list view
Document processing - accountant screen
Benefits of Implementing SAP DRC and SAP VIM in the Context of National e-Invoicing System
Companies that choose to implement SAP DRC and SAP VIM will gain numerous benefits, such as:
- Full automation invoicing process, eliminating manual operations and reducing errors,
- Time and cost savings through process integration and automation,
- Regulatory compliance - No risk of penalties for incorrectly issued or reported invoices,
- Easier control and reporting - The ability to quickly monitor the status of invoices and compliance with National e-Invoicing System
- Data Security - With SAP integration, data is protected and stored in compliance with regulations.
Summary
Integration with National e-Invoicing System is one of the key challenges for companies in Poland, which have been since February 1, 2026 will be required to send electronic invoices to the Ministry of Finance's system. This requires both the adaptation of accounting processes and the implementation of appropriate technological tools to ensure regulatory compliance, automation and operational security.
Solutions SAP DRC i SAP VIM offer comprehensive support in this area:
SAP DRC facilitates regulatory compliance by automatically generating e-invoices, sending them securely to National e-Invoicing System, and monitoring statuses and errors. This solution eliminates the risk of non-compliance with regulations and provides full automation of sales invoicing processes.
SAP VIM optimizes purchase invoice processes by automatically retrieving and processing invoices from National e-Invoicing System. With intelligent data analysis, integration with ERP systems and approval workflow functions, companies can significantly speed up workflow and minimize accounting errors.
Implementing these tools in an organization is not only to meet legal requirements, but also:
- Improving operational efficiency - Eliminating manual labor and speeding up accounting processes,
- Greater transparency - Full control over invoices and quick access to their statuses,
- Reduce the Risk of Errors - thanks to automatic verification and integration with KSeF,
- Safety and regulatory compliance - Ensure full auditability and compliance with the requirements of the Ministry of Finance.
Companies that decide now to prepare for National e-Invoicing System and implement appropriate SAP solutions will have a competitive advantage, avoid potential problems associated with the new regulations and optimize their business processes.
Don't wait for the last minute!
Implementing National e-Invoicing System is a process that requires planning and testing, so it's worthwhile to see how SAP DRC i SAP VIM can help your company with this transformation.
Additional materials:
- Read more about SAP DRC (click here)
- Read more about SAP VIM (click here)
- SAP VIM Implementation Case Study
- Ebok: Document circulation in SAP
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Joanna Komsa
Marketing Manager. She has been involved in online marketing, strategy building and communications for 15 years. At Lukardi, she is responsible for the company's image, creating campaigns, organizing webinars and conferences, and building strategy - including content strategy. She is passionate about new technologies, AI and neuropsychology. She enjoys talking to people, learning about their needs and implementing customized solutions.
