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DIGITISATION OF CONTENTOpenText Content Management (Extended ECM) for Engineering - Controlling Risks and Accelerating Projects
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Implementing major engineering and infrastructure projects is always a high-stakes game. Each day of delay can mean huge financial losses, and the failure to ensure the risk- additional costs, contractual penalties or security issues. In a world where time is money and quality and compliance are key, organizations need solutions to help them effectively manage processes, documentation and communication.
One such solution is Enterprise Content Management (ECM), in particular Extended ECM for Engineering from OpenText. It's a practical tool to reduce costs, eliminate delays, and effectively control risks throughout the project lifecycle - from planning to implementation to commissioning.
Why are Risks in Engineering Projects so Costly?
Engineering projects-whether in energy, construction, or industry-are a major concern. involve thousands of documents, hundreds of people and often many outside companies. Lack of consistency in documentation, lost drawing revisions, outdated instructions or uncoordinated cooperation can lead to:
- costly modifications,
- schedule delays,
- security threats (EHS),
- and even legal disputes and contract claims.
In practice, this means not only cost increase, but also loss of competitive advantage and delayed start of revenue generation.
ECM as a Tool for Controlling Risks
Extended ECM for Engineering addresses these challenges by providing one the central source of truth for all documents, processes and project communications.
With this You can:
- Easier control processes - Each document change goes through a defined approval process and is versioned accordingly.
- Minimize the risk of mistakes - users are assured that they are using the latest approved version of the document.
- Gain auditability - The system keeps a record of who, when and what change was made, allowing you to defend yourself in case of disputes.
- Meet legal and contractual requirements - thanks to automatic acceptance and compliance paths.
In addition, the ECM supports revision management documents - each drawing or specification is assigned a status (e.g. Pre-Construction, Construction, As-Built). As a result, all parties to the project know which version is in effect, and the history of changes is fully transparent.
Accelerate Project Implementation
Controlling risks is one thing, but Extended ECM It also realistically speeds up daily work:
- Intuitive Dashboards - Each participant (engineer, project manager, document controller) can immediately see his tasks and necessary documents.
- Project Workspaces - Information is grouped contextually (project, program, object), making it easier to orient and reducing search time.
- Geolocation of data - Integration with ESRI ArcGIS allows documentation and information to be navigated on a map, such as by plant, equipment or facility location.
- Cooperation with external partners - The system supports formal transmittals, or inter-company document exchanges, ensuring auditable and secure transmission of large files.
- Integration with CAD and EAM systems (e.g. SAP) - ECM supports popular formats (AutoCAD, Revit, MicroStation, SOLIDWORKS) and links them to business data.
- Faster commissioning - through an "as-built" documentation repository and the ability to link them to maintenance systems.
What is the result like? Fewer delays, fewer errors, faster investment start-up and earlier project payback.
ECM in Practice - Savings and Competitive Advantage
Organizations that have implemented Extended ECM for Engineering, they note:
- Cost reduction resulting from rework and delays,
- Time reduction Access to documents from days to minutes,
- Cooperation improvement Between departments and partners,
- Greater security and compliancem with the regulations,
- Streamlined processes Transferring the project to the operational phase.
As a result, they not only speed up project implementation, but also increase project profitability and build sustainable competitive advantages.
Summary
Controlling risks and accelerating execution are the keys to success in engineering projects today. ECM-class solutions - such as OpenText Extended ECM for Engineering - allow organizations to operate faster, more efficiently and more securely.
By centralizing documentation, automating processes and integrating with engineering tools, it is not only possible to reduce costs and avoid delaysean, but also to increase the predictability and transparency of the entire life cycle of the project.
ECM gives companies real control over information and risk - from initial concepts, through design and construction, to operation and maintenance of assets. It's not just an IT tool, but a strategic component of managing major investments.
If your organization is executing complex engineering projects, ECM can be the key to reducing risks and achieve business results faster.
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Joanna Komsa
Marketing Manager. She has been involved in online marketing, strategy building and communications for 15 years. At Lukardi, she is responsible for the company's image, creating campaigns, organizing webinars and conferences, and building strategy - including content strategy. She is passionate about new technologies, AI and neuropsychology. She enjoys talking to people, learning about their needs and implementing customized solutions.
