INVOICES AND FINANCE
WORKFLOW AND ARCHIVING
E-COMMERCE
SECURITY
ANALYTICS
MARKETING
DIGITISATION OF CONTENT
ROBOTIZATION OF PROCESSESSAP Commerce Cloud
Automate the Processing of Documents Entered into SAP - Invoices, Orders, Confirmations, Applications.
SAP Invoice Management by Open Text
This is a solution for automating the processing of purchase invoices and other documents entered into SAP, such as delivery confirmations, warehouse receipts, customer orders, etc.
SAP VIM is a standard module within SAP ERP or
S/4Hana uses SAP environment tools, screens, and objects, which means it doesn't require integration and is easy for SAP users to learn. System maintenance and development are covered under a service agreement with SAP.
This solution supports various input channels and document formats, both paper and electronic, and also recognizes data in multiple languages. In particular, the system is ready to handle invoices in the format required by the National e-Invoice Register (KSeF). Digitizing invoices is a good opportunity to optimize the process by using the integrated SAP VIM system.
SAP VIM is based on best business practices
It delivers ready-made rules, roles, and workflow circuits that help speed up handling
Improves team organization
Reduces costs
It provides full control over the process
Key Features of the SAP Invoice Management
Entering any documents into SAP
Automation of document-based processes
Dedicated business rules
Reference to SAP transaction
Ready for National e-Invoicing System (KSeF).
Audit and reporting.
Key Features of the SAP Invoice Management
The system processes documents in the form of scans, images, PDF files, XML files (including Polish .xml KSeF), EDI, IDoc, and others. It allows SAP users to circulate documents from various sources, including scanning individual paper documents and entire packages, copying attachments from emails, downloading files from hot folders, purchasing systems (SRM), public purchasing platforms, etc.
The system processes documents in the form of scans, images, PDF files, XML files (including Polish .xml KSeF), EDI, IDoc, and others. It allows SAP users to circulate documents from various sources, including scanning individual paper documents and entire packages, copying attachments from emails, downloading files from hot folders, purchasing systems (SRM), public purchasing platforms, etc.
The system processes documents in the form of scans, images, PDF files, XML files (including Polish .xml KSeF), EDI, IDoc, and others. It allows SAP users to circulate documents from various sources, including scanning individual paper documents and entire packages, copying attachments from emails, downloading files from hot folders, purchasing systems (SRM), public purchasing platforms, etc.
The system processes documents in the form of scans, images, PDF files, XML files (including Polish .xml KSeF), EDI, IDoc, and others. It allows SAP users to circulate documents from various sources, including scanning individual paper documents and entire packages, copying attachments from emails, downloading files from hot folders, purchasing systems (SRM), public purchasing platforms, etc.
The system processes documents in the form of scans, images, PDF files, XML files (including Polish .xml KSeF), EDI, IDoc, and others. It allows SAP users to circulate documents from various sources, including scanning individual paper documents and entire packages, copying attachments from emails, downloading files from hot folders, purchasing systems (SRM), public purchasing platforms, etc.
The system processes documents in the form of scans, images, PDF files, XML files (including Polish .xml KSeF), EDI, IDoc, and others. It allows SAP users to circulate documents from various sources, including scanning individual paper documents and entire packages, copying attachments from emails, downloading files from hot folders, purchasing systems (SRM), public purchasing platforms, etc.
Expand Your SAP System with Additional Modules
SAP Invoice Management users can work in SAP transactions tailored to specific roles. The user interface is available in different versions:
They allow access to transactions from a computer and mobile devices.
SAP VIM transactions are natively integrated with modules SAP FI/CO and MM/SRM, and workflows are based on SAP Workflow.
For archiving digital documents, the system can use any repositories compliant with the SAP ArchiveLink, e.g. SAP Content Server, SAP Archiving and Document Access by OpenText.
An add-on to SAP Invoice Management is the component named OCR – SAP Information Capture by OpenText, which uses advanced machine learning and artificial intelligence (AI) algorithms to extract/extract metadata from image-based documents such as PDF and TIFF.
SAP VIM also offers integration with SAP Extended ECM allowing unstructured enterprise content to be linked to business processes in SAP.
SAP GUI
SAP Fiori
SAP Portal
SAP VIM Business Benefits
up to 50%
reduction of costs of invoice processing
43%
reduction in data entry errors
34%
increased efficiency of document processing teams
up to 75%
reduce the number of inquiries about the status of invoices
Our Experience
Lukardi specialists have participated in SAP VIM implementation projects for such clients as:
Polpharma Biologic
Polskie Linie Lotnicze LOT
Amica
Cement Ożarów
Grupa Azoty
ESA
Lactalis Romania
Merck
Havi Logistic Group
Drager
LindeGas
Sokołów
How to implement an electronic workflow in your company. I have over 20 years of experience with ERP and ECM enterprise management systems. I advise on workflow projects, including the implementation of specialized tools for processing purchase invoices in SAP.