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Digitize documents with OpenText Capture Center and Barkoder
IT Solutions | Content Digitization
Streamline the processing of incoming invoices via email by digitally automating document handling.
ENERGY INDUSTRY
Customer Profile
A company responsible for exploration and production projects in North Africa.
The client is engaged in the exploration and production of hydrocarbons – mainly crude oil and natural gas – in the North Africa region. The company also focuses on the exploration and development of oil and natural gas fields in Libya. The company's operations cover the full scope of upstream work – from geological and seismic surveys to preparing deposits for future production.
Key Project Information
Customer Challenges
Daily processing of a large number of incoming invoices via email.
Need to select the right documents from the appendices.
Reduce the need to print and physically scan accounting documents.
Reduce manual involvement in daily document handling.
Customer Expectations
Automated handling of invoices from major suppliers.
Covering most cases of incoming invoices by e-mail.
Use of already implemented IT solutions.
Purpose of Implementation
Automatic retrieval of messages from a dedicated email inbox.
Intelligent separation and recognition of content - invoices and their attachments.
Combine documents into a single PDF file for OCR processing.
Generate and add a barcode layer and submit to SAP.
Implemented Solutions
Barkoder - a tool for downloading, merging documents and applying barcodes in PDF.
OpenText Capture Center - an enterprise-class OCR tool for document separation, type recognition and data extraction.
Project Stages
Identify the full range of use cases and all possible scenarios.
Remote configuration of the environment, implementation of additional components.
Production launch and further optimization for new document formats and types.
Project Effects
99% mails handled automatically.
Full continuity in barcode generation - no gaps.
Standardization of the document registration process.
Adaptability of the solution in other units of the group.
Business Benefits for the Customer
Automatic processing of large volumes of documents - even more than 100 messages per day from a single contractor.
Precise and automatic extraction of invoices from bundles of documents.
Eliminate manual sticking of bar codes.
Significant reduction in printing and physical scanning.
A consistent and repeatable invoice registration process.
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