INVOICES AND FINANCE
WORKFLOW AND ARCHIVING
E-COMMERCE
SECURITY
ANALYTICS
MARKETING
DIGITISATION OF CONTENT
ROBOTIZATION OF PROCESSESENERGY INDUSTRY
OpenText Capture Center & Barkoder
IT Solutions | Content Digitization
Automation of the law firm's work in handling incoming invoices via e-mail.
ENERGY INDUSTRY
Customer Profile
PGNIG
PGNiG Obrót Detaliczny is a member of the Orlen Group, specializing in the sale of natural gas, electricity and energy products and services to individual and business customers. The company emphasizes high quality service, modern solutions and sustainable development in the energy sector.
Key Project Information
Customer Challenges
Automatic registration of a large number of invoices arriving electronically each day.
Need for proper classification of processed documents - extracting invoices from all files sent by e-mail.
Minimize printing, barcode wrapping and scanning of financial documents.
Eliminate manual activities that require a lot of commitment every day.
Customer Expectations
Automatic handling of all major suppliers.
Automatic handling of most emailed invoices.
Leverage a solution already present in the company.
Purpose of Implementation
Automatic retrieval of documents from the email inbox.
Automatic separation and classification of documents, division of uploaded documents into invoices and their attachments.
Merge the recognized documents into one aggregate pdf file and submit it to OCR.
Labeling the document with a barcode (layer in the pdf file) and submitting the document to SAP.
Implemented Solutions
Barkoder - a service that takes documents from an email inbox and then merges and applies a barcode layer to OCR-processed documents.
OpenText Capture Center - OCR from OpenText, enabling separation, classification and data extraction from documents.
Project Stages
Project scope and schedule. Determine all possible and supported scenarios, extracting all possible combinations of documents sent by e-mail.
Remote deployment - configuration of profiles, expansion of the environment with new components.
Go-Live phase - a production launch, followed by the first very intensive weeks to expand the logic with more document types.
Project Effects
99% emails processed automatically.
Maintain continuity of broadcast barcodes, no gaps.
Transparent document entry process.
The solution can be used for other profiles within the group.
Business Benefits for the Customer
Automatic registration of invoices from all major suppliers (sometimes more than 100 emails per day from one supplier).
Automatic separation and extraction of invoices from a set of uploaded documents.
Automatic barcode assignment.
Reduce the number of printed and rescanned documents.
Standardize the invoice registration process.
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