ENERGY INDUSTRY

OpenText Capture Center & Barkoder

IT Solutions | Content Digitization

Automation of the law firm's work in handling incoming invoices via e-mail.

ENERGY INDUSTRY

Customer Profile

PGNIG

PGNiG Obrót Detaliczny is a member of the Orlen Group, specializing in the sale of natural gas, electricity and energy products and services to individual and business customers. The company emphasizes high quality service, modern solutions and sustainable development in the energy sector.

Key information about the project

Customer Challenges

Registration of a large number of invoices arriving electronically each day

Proper classification of processed documents - extracting invoices from all files sent by e-mail

Need to print, barcode and scan documents

A repetitive activity that requires a high level of commitment every day

Customer expectations

Automatic handling of all major suppliers

Automatic handling of most emailed invoices.

Use of a solution already present in the company

Purpose of implementation

Automatic retrieval of documents from an email inbox

Automatic separation and classification of documents, division of uploaded documents into invoices and their attachments

Merge the recognized documents into one aggregate pdf file and submit it to OCR

Labeling the document with a barcode (layer in the pdf file) and submitting the document to SAP

Implemented solutions

Barkoder - a service that takes documents from an email inbox and then merges and applies a barcode layer to OCR-processed documents.

OpenText Capture Center - OCR from OpenText, enabling separation, classification and data extraction from documents

Project stages

Project scope and schedule. Determine all possible and supported scenarios, extracting all possible combinations of documents sent by e-mail.

Remote deployment - configure profiles, expand environment with new components

Go-Live phase - a production launch, followed by the first very intensive weeks to expand the logic with more document types

Effects of the project

99% emails processed automatically.

Maintain continuity of broadcast barcodes, no gaps.

Transparent document entry process.

The solution can be used for other profiles within the group.

Business benefits for the customer

Automatic registration of invoices from all major suppliers (sometimes more than 100 emails per day from one supplier)

Automatic separation and extraction of invoices from a set of uploaded documents

Automatic barcode assignment

Reduce the number of printed and rescanned documents

Standardize the invoice registration process

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